Urgent requirement of a Procurement Expert, who has experience of working in projects supported by the World Bank. The position would be based in Kohima full-time for a duration of 6 months.
Product Management Quality Assurance Business Operations
Responsibilities and Duties
The Consultant will support the Project Management Unit (PMU) in handling all steps of the procurement of goods, services, consultancies (firms and individuals), and civil works, including quality assurance and contract management. The Consultant will be required to possess an excellent understanding of the World Bank procurement guidelines. Tasks will include the following:
I. Provide necessary support to the PMU wherever requested in procurement-related matters such as updating of procurement plans, estimating budgets for procurement, advising on methods of tendering, and providing assistance on procurement issues to project preparation and review missions.
Ii. Assist in revising as necessary the procurement-related sections of the Project Operations Manual.
Iii. Assist the PMU in drawing up a procurement plan at the outset of each year in the agreed format, and revising the plan as necessary. This will be based on the demand forecasting done by the project.
Iv. Assist the PMU in finalizing specifications and terms of reference (ToR) prepared by the PMU to the point where specifications/ToR are clear, complete, and suitable for the purpose of seeking competitive bids/proposals from suppliers/contractors/consultants. The Consultant will ensure that specifications/ToR provides no preference to any particular supplier/contractor/consultant, or that the reasons for purchase of proprietary or named goods from a particular supplier/contractor are in accordance with the agreed procurement guidelines for the project.
V. Assist PMU in identifying potential suppliers/contractors through pre-qualification if so required (and agreed with the World Bank in the procurement plan) on case to case basis by ensuring that suppliers/contractors selected are financially sound and have the appropriate technical capacity.
Vi. Prepare invitation for bids (IFB) or request for expressions of interest (EOI), if pre-qualification is not used and bid documents/request for proposals (RFP) (based on standard templates already available) and invite bids/proposals in accordance with the agreed procurement arrangements for the project (after receiving the World Bank’s No Objection for prior review cases).
Vii. Support PMU in conducting a pre-bid/ pre-proposal conference if needed and issue the conference minutes and addendum to the proposed bid document if required.
Viii. Receive bids/proposals, open bids/proposals in public, and conduct a preliminary examination. Support the project’s technical and financial evaluation of bids/proposals on the basis of the evaluation criteria agreed in the bidding document/RFP.
Ix. Support PMU in the selection and awarding of the contract and then seek the World Bank’s No Objection where ever applicable. And assist PMU in issuing the notification of award (NOA) and enter into a contract with the recommended bidder on behalf of the project.
X. Record and respond to complaints received during the bidding process and during the implementation of the contract.
Xi. Assist PMU in publishing contract award information and provide debriefing to unsuccessful bidders if requested.
Xii. Support PMU in maintaining the database such as contracts issued, bids received, etc., and also record data collected through market surveys, etc.
Xiii. Coordinate with various stakeholders in carrying out pre-dispatch and post-dispatch inspections for the goods and equipment purchased under the project and Monitor custom clearances and delivery to the consignees.
Xiv. Assist PMU in handling issues related to contract enforcement, warranties, claims, etc.
Xv. Provide necessary assistance to PMU for payments to suppliers/contractors/consultants in accordance agreed terms of payment, including tracking of pending payments.
Xvi. Compile and report such procurement statistics as agreed with the PMU and the World Bank;
Xvii. Coordinate with the successful suppliers to ensure smooth flow of equipment and goods procured under the project.
Xviii. Set up and manage framework agreement for goods, wherever agreed.
Xix. Maintain all procurement-related records/files in a systematic fashion.
Xx. Assist PMU in the publication of various procurement-related documents and advertisements in media, state health website, and UNDB.
Xxi. Any other tasks related to the procurement as per the requirements of the project.
Key Skills: The qualification as required is as follows:
Procurement and contract management Specialist with academic qualifications in a relevant field (Bachelor degree in management/administration/procurement, logistics/engineering) with training in public procurement, at least 5 years experience in procurement, and with experience in the North East and in the health sector preferred. Desirable to possess an excellent understanding of the World Bank procurement guidelines
Required Experience and Qualifications
Experience: 5 - 7 years in Procurement( Required )
Graduation: Bachelor's Degree( Required )
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