About the opportunity
The Company Secretariat function is a global team within Fidelity’s General Counsel department. It provides a comprehensive and global company secretarial and governance service. This includes managing board corporate governance, maintaining companies in good statutory standing, and contributing to regulatory projects as required. The function supports the main Fidelity International board, as well as the boards of a subsidiary regulated companies and managed open-ended funds across Europe, Asia Pacific and Bermuda.
Purpose of your role
You will be part of APAC Company Secretariat supporting 45+ entities across the Asia Pacific region. You will work closely with senior team members and primarily assist in managing Board meetings/ documentation including uploading Board Packs on Azeus Convene and maintenance of statutory registers including maintaining company information on FIL’s corporate governance system (i.e., BluePrint).
Assist with all aspects relating to Board, Committee and Shareholder meetings
Maintaining current statutory information in the company secretarial software system (Blueprint)
Assist in collation and distribution of board papers and uploading Board Packs on Azeus Convene
Responsible for ensuring that teleconferencing details are set up correctly and that all Board members and attendees have received the meeting details prior to the meeting
Coordination of appointment and resignation of directors/ company officers in compliance with the relevant Company Law, including liaison with the Compliance departments to ensure all statutory notifications are made on time
Proactive management and preparation of all statutory filings & business registrations
Ensuring the Company’s statutory registers are maintained in accordance with the relevant Company Law
Other company secretarial tasks as instructed
Experience and Qualifications Required
Qualified Company Secretary- member of the Institute of Company Secretaries India (ICSI)
4-6 years company secretarial experience, ideally within Financial Services
Excellent communication skills, written and verbal, keen attention to detail
Ability to multi-task and prioritise workload
Self-starter – demonstrates good use of initiative with an enquiring/questioning nature
Exceptional organisational skills
Excellent team player
Appreciation for cultural differences within a multinational firm
Must have prior experience of working in a global organisation with teams outside India
A good team player and a strong professional, capable of working with junior as well as senior staff
Ability to independently manage issues
Strong oral and written communication skills; excellent judgment; business sense; high standards of ethics, honesty and integrity
Understanding of business goals and customer focused
About Fidelity International
Fidelity International offers investment solutions and services and retirement expertise to more than 2.5 million customers globally. As a privately held, purpose-driven company with a 50-year heritage, we think generationally and invest for the long term. Operating in more than 25 countries and with $739.9 billion in total assets, our clients range from central banks, sovereign wealth funds, large corporates, financial institutions, insurers and wealth managers, to private individuals.
Our Workplace & Personal Financial Health business provides individuals, advisers and employers with access to world-class investment choices, third-party solutions, administration services and pension guidance. Together with our Investment Solutions & Services business, we invest $567 billion on behalf of our clients. By combining our asset management expertise with our solutions for workplace and personal investing, we work together to build better financial futures.
Our clients come from all walks of life and so do we. We are proud of our inclusive culture and encourage applications from the widest mix of talent, whatever your age, gender, ethnicity, sexual orientation, gender identity, social background and more.
As a flexible employer, we trust our people to perform their role in the way that works best for them, our clients and our business. We are a disability-friendly company and would welcome a conversation with you if you feel you might benefit from any reasonable adjustments to perform to the best of your ability during the recruitment process and beyond. Data as at 31 March 2021. Read more at https://www.fidelityinternational.com/
Applying to this Job Role: Please note you are only required to upload your CV/Resume to the application screen.