At AstraZeneca, every one of our employees makes a difference in patient lives every day. Our science lives beyond our labs –our global perspective means we use talent and expertise from all over the world to make our medicines a success. A new and exciting Global Meetings and Events (GME) team are currently being formed within the Global Business Services (GBS) organization. This team will be responsible for implementing and executing a global Strategic Meetings Management Program (SMMP) across Commercial, Enabling Units and Science Units.
The GME Quality Assurance Specialist will be part of the Operations Team in AstraZeneca’s newly formed Global Meetings and Events Team. The primary focus for this role is to ensure that the financial transactions and benefits associated with the service are accurate. To accomplish this, a clear set of processes need to be defined and followed to create consistency and confidence. This role will review and audit all meeting and associated spend, invoices, budgets and claimed savings. In doing so any discrepancies will be pursued and resolved, and adjustments will be made accordingly to ensure all claims are accurate. In addition, this role will ensure that meetings have been held in a consistent and compliant matter in line with AZ policy and guidelines and that any transfer of value (TOV) reporting is therefore accurate.
Subject Matter expert for:
Supported areas of the business area of focus - all financial, budget, benefit transactions for related meetings in the GME suite of services, the audits and analysis of the same
Contribute to defining the end-to-end process to ensure auditing is completed in a consistent and accurate manner; play an active role in identifying areas for improvement
Perform audits and analysis on all meetings - identify discrepancies and agree with GME team members and meeting owners on remediation actions
Review completed meetings to verify adherence to policy and guidelines. As needed provide guidance and feedback to GME team members or in aggregate
Track and review TOV reporting from each meeting to ensure accuracy in reporting
Track and manage remediation plans and provide summary reports to GME leadership
Bachelor’s Degree or equivalent experience with 1-3 years of the overall experience
Experience with audit process and activities
Experience with process, policy and SOP administration
Previous experience working across a geographically diverse team
Able to anticipate risks and devise solutions that are effectively communicated in a simple and clear way
Pharmaceutical experience; or other highly-regulated environments
Experience within the Meeting & Events and Business Travel sector specifically related policy and regulations