Assistant Lease Administrator Manager
International Property Services
What this job involves
Detail-oriented and organised
You are the go-to person for Data Base matters in the team! With a proper filing system, you will be responsible for preparing and keeping track of all Lease agreements, Abstractions and Reports.
Maintaining database and reporting
A high degree of independence is required on a day to day basis
Act as the primary contact for interaction with all parties to keep the lease administration database current and accurate
Financial Knowledge on Accruals Budgeting, Variance Report etc.
Primary duties and responsibilities include the following:
Liase with internal and external parties to obtain appropriate lease documentation
Manage document workflow to ensure team responsibilities are completed in a timely manner
Generate monthly reporting package for client which includes critical date and portfolio summary reporting
Complete an audit of works completed by JLL's Lease Administration teams
Complete Operational Expense Reconciliation on behalf of our clients and update our Lease Administration system
Work closely with colleagues within other Lease Administration teams to ensure workload is completed in a timely and accurate manner
Assist in the transition of new accounts into JLL responsibility. This may include audits and process testing
Obtain and review landlord invoices to ensure adherence to lease requirements
Generate Accounts Payable reporting and prepare invoices for payment
Perform Accounts Receivable reporting
Generate Accounts Receivable reporting and communicate with client on outstanding payments
Complete all duties with a focus on cost avoidance for our clients
Obtain, track and report on Insurance and Security deposit matters (where applicable)
Communicate with clients, landlords and tenants when required
Ensure our processes and procedures are maintained to ensure adherence with all internal and external compliance policies
Prepare monthly client invoices (where applicable)
Generate client aging reporting and liase with clients to ensure fee collection (where applicable)
Manage ad hoc projects to ensure clear communication on progress and timely completion of all assigned tasks
Training of new staff members when required
Sound like you? To apply you need to be:
Do you have experience of processing Lease abstraction and reporting? You will need to! It will also be ideal if you have 6-7 years of prior experience with Portfolio applications and Excel.
University graduate (Commerce / Finance Background) or equivalent work experience in lease administration
Can you communicate your thoughts clearly both verbally and in writing? You’ll be working with many diverse interest groups in different countries so the way you share information and your ability to persuasively convey information is highly important.
Strong attention to detail and good organizational, interpersonal skills required;
Knowledge of real estate leases and accounting would be useful;
Demonstrated ability to maintain and manage accurate data;
Demonstrated ability to prioritise work within tight operational and financial deadlines;
Good interpersonal skills to operate as a pro-active member of a small core team;
Positive approach to meeting clients’ needs;
Sound computer skills in Microsoft Word and Excel;
Experience in using a property management/lease administration system.
What we can do for you:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in an entrepreneurial and inclusive work environment. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package.