NSC Global is currently looking for a Junior Project Coordinator (PMO) to join our growing company.
NSC Global provides global network implementation and support solutions to world-class organizations, delivering cost savings and operational simplicity. Our goal is to partner with world-class enterprises, helping them become more agile, create commercial advantage and build quality through design, deployment, support and management of their global IT communications. NSC Global is a US Cisco Global Gold Certified Partner with a corporate headquarters in London, UK and a US headquarters in New York, NY. Please review our website at www.nscglobal.com for more information on our organization.
Purpose of Role
nscglobal’s Project Management function is pivotal in ensuring projects and programmes are delivered on time, right quality within budget to a satisfied client.
It is the role of the project coordinator to lead medium sized standard projects, or numbers of smaller standard projects and to take responsibility for the achievement of the agreed goals and objectives. A project coordinator will use established processes. At times they will manage a sub-project as part of a large complex project under the guidance of a Project Manager or Programme Manager.
Professional capability in project management is displayed when the leader of the project delivers the results required by all stakeholders. This requires managing the many variables that occur, during the life of the project. The projects that a junior project coordinator is responsible for are likely to be standard or sub-projects of large complex projects. The following responsibilities show the breadth of issues the junior project coordinator needs to manage.
Project Integration Management
Be responsible for project or sub-project performance. Ensure a project plan is prepared and maintained. Use previous experience and follow the nscglobal project management method. Manage the plan using the negotiated resources. Measure performance and take corrective action where necessary. Manage a change management process to provide change control.
Management Responsible for delivering the agreed outcomes required from the project or sub-project. Manage the interface amongst nscglobal stakeholders. Liaise with the nscglobal business units for project inputs. Clarify definition of mandate, details of contract and manage contract variations. Manage the relationship with internal and where applicable external customers to monitor and manage any changes to requirements or expectations. Ensure acceptance of project deliverables by stakeholders. The above will be under the guidance of a Project / Programme Manager.
Project Time Management
Use a formal process to estimate times for all activities, sequence them and then prepare simple schedule. Control performance to meet the deliverables according to the schedule.
Project Quality Management
Establish quality requirements and manage tasks to ensure compliance under the guidance of a Project Manager. Ensure all variations are agreed, documented and managed. Ensure a project information base is maintained through an approved project specification, regular reports and minutes, and a final report. Use project reviews as a way of objectively monitoring project performance.
Project Communications Management
Implement a communication strategy to inform all stakeholders, provide regular reports under the guidance of a Project Manager.
Dimensions of the Position
Managing a project or sub-project requires a project coordinator to matrix manage staff, approve expenditure and deliver project results. In order for this to occur a project coordinator requires a certain level of authority.
A Junior Project coordinator uses resources provided by the PM/DM BU heads, it is the responsibility of the project delivery manager / PM to ensure that the level of authority of the project coordinator regarding the resources is clearly defined and understood by all parties. As part of the planning of the project the junior project coordinator will negotiate with the line organisation or overall project manager to establish the framework. Within this framework the junior project coordinator will exercise the authority required to achieve the goals of the project.
The commitment of finances to a project is the responsibility of the internal stakeholders; it is assumed that unless there are special circumstances the internal project stakeholders will transfer this responsibility to the project manager / coordinator for the life of the project. The authority levels should reflect expenditure defined in the baseline plan and approved in the project specification. Any expenditure above the baseline needs to be approved by the internal stakeholders or if responsible for a sub-project, the overall project manager.
The Junior Project coordinator has key relationships with the following:
Internal: Project Delivery Managers
Project: Project stakeholders, team members, PMO
Experienced in the principles, methods and techniques for the effective management of projects. A minimum 2 years’ experience of demonstrated competence in project coordination / administration.
Proficient written and oral communicator.
Familiar with facilitating a team to problem solve and resolve issues.
Project Management Methodologies
Have an understanding of the principles of project management.
Progress Reporting Able to apply techniques for reporting the progress of activity against a plan.
Cross-Functional and Inter-Disciplinary Awareness
Understanding the needs, objectives and constraints of those in other disciplines and functions
Keeping overall objectives and strategies in mind, and not being deflected from these when dealing with matters of detail
Previous involvement in PMO deliveries.
Project Management Methodology
Familiar with the application of a Project Management methodology.
Familiar with financial management.
Being proactive, taking action and anticipating outcomes
Retaining objectivity and proper understanding of a problem or situation when placed under conditions of stress
Taking account of new information or changed circumstances and modifying understanding of a problem or situation accordingly
Industry and Professional Standards
Understanding of the standards associated with the role such as nscglobal project management standards.
Keeping the organisations business success in mind in carrying out all responsibilities.