Administrative Assistant, Legal, Mumbai Corporate Center
Legal Department Description
The Legal Department of JPMorgan Chase & Co is responsible for the provision of legal services to the Corporation and is organized by practice groups that generally align with the Corporation’s lines of business and corporate staff areas. This structure encourages legal teams and businesses and staff areas to discuss legal, regulatory and business developments effectively and in a timely manner.
Location and Reporting Lines
The position is in Mumbai, at J.P. Morgan’s Corporate Centre (“MCC”), reporting into the team lead for APAC Markets in the MCC who in turn is accountable to the APAC Regional Markets Practice Group (the “APAC Markets PG”).
Primary Responsibilities will include:
The successful candidate must have strong analytical and collaborative skills, be able to work independently as well as collaboratively within the team and be a true "self-starter." The responsibilities of this role includes but are not limited to:
Co-ordinate both domestic and international travel
Provide Microsoft Office support including powerpoint and excel
Room booking, arranging teleconference facilities as required
Preparation of letters, memos, first drafts of template documents etc with minimal supervision
Telephone liaison, internally and externally – telephone screening
General office administration including filing, photocopying
Other adhoc duties that arise on a day to day basis
Responsible for administrative duties, such as co-ordination of administrative/departmental procedures, and distribution/collection of information
Assist lawyers with documentation management, lodgments, including scanning and uploading of documents to internal documentation systems
Assist in the maintenance of firmwide databases and filing of legal records
Working collaboratively with team and stakeholders in developing operational excellence in work flow management
Handle sensitive personnel related documents (where required)
Scheduling appointments and performing other duties related to maintaining senior Legal Executives’ schedules as well as for senior visitors from other locations
Assist new hires in onboarding, raising request and coordinating for hardware and system access for new hires and guiding the new hires and other team members in resolving any technology and support issues.
Qualifications for the role:
This role will suit a career Personal Assistant able to professionally manage a multitude of responsibilities in a fast-paced environment. The right candidate will have the ability to anticipate needs, be flexible in approach and hours and have good communication skills to feedback work in progress updates.
Business/Secretarial College diploma or equivalent desirable
Ability to successfully prioritise and deliver competing requirements in a professional manner
Clear thinking and concise communication is important when interacting with different groups and balancing priorities
Ability to effectively prioritise workload and meet internal client demands
Proven ability to build relationships with clients, and with colleagues
Strict attention to detail
Excellent organisational skills
Excellent verbal/written communication skills
Committed in approach and flexible attitude towards working hours
Ability to demonstrate utmost discretion and professionalism at all times
General understanding of the flow businesses supported by the junior lawyer
Self-motivated and ability to deliver with minimal supervision
Understanding of the end-to-end transaction cycle for derivative products is a bonus
Ability to work in a high pressure environment with time-critical deliveries
Control mindset to identify process control gaps, prioritize, and mitigate operational risk
Computer Software Packages/Skills
MS Word - Advanced
MS PowerPoint - Intermediate
MS Excel - Intermediate
Typing speed - min 60 wpm
Preferred Skills / Experience
Experience working as a PA in the financial services sector preferable
All candidates for roles in the Legal department must successfully complete a conflicts of interest clearance review prior to commencement of employment.
JPMorgan Chase & Co., one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world’s most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.
About the Team
Our professionals in our Corporate Functions cover a diverse range of areas from finance and risk to human resources and marketing. Our corporate teams are an essential part of our company, ensuring that we’re setting our businesses, clients, customers and employees up for success.
With large, global operations, the Legal team tackles complex issues and helps shape the regulations that affect the businesses. The group is organized into practice groups that align with the lines of business and corporate staff areas, which encourages collaboration on legal, regulatory and business developments as they arise.
Mindspace Link Rd, Units 703 and 801 Wing A, 9-11th floors Wing A and B, Malad (W), Mumbai, IN-MH, 400104, IN
09/01/2020, 07:17 AM
10/01/2020, 07:17 AM