To direct the activities of the Finance department and implement the company’s policies, guidelines and procedures to work efficiently and effectively.
Allocation of suppliers based on the vendor capacity, location etc., and the company’s requirements.
To survey the market and update the knowledge about new products and suppliers available in the market.
To coordinate all the functions of the team within the department.
Any matter which may affect the interests of the hotel should be brought to the attention of the Management.
To prioritize purchases based on resources and urgency.
Ensure to evaluate user needs and functionality of various materials purchased.
Ensure that all Licensing laws are adhered to.
Plan, direct and control all day-to-day Purchasing functions.
Monitor and maintain inventory records of all the purchases made.
Identify optimal, cost effective use of the resources and educate the team on the same.
Prepare and invite tenders, contracts, and other related documents for ensuring a regular supply of materials.
Ensure to carry out negotiations with vendors, manufacturers and agencies to obtain the best combination of price, quality, quantity, delivery, terms of payment and reliability of supply.
Investigate and follow-up on complaints received from receiving, stores and user departments about the products and obtain corrective actions from the vendors.
Keep track of Government Legislations for import of the equipment and materials & also ensure to know the name of the supplier.
Handle import of equipment and material right from inquiry to the actual purchase.
Coordinate with the other departments concerned on imports and the advise them on the impact of the same.
Check processing and follow up for corrective action
Ensure that all policies & procedures are adhered to in purchases.
Ensure to replace the materials, if not accepted by the user department.
Coordinate operations with F&B Supervisors and other F&B Departmental Managers to ensure operational readiness, efficiency in resource utilization and the prompt delivery of services.
Leadership skills that utilize persuasion and motivation to attain organizational goals is the most desirable management quality, followed by honesty, integrity, ethical behaviour, tactfulness, openness, and cultural awareness;
Ability to accept responsibility;
Self confidence, motivation, drive and tenacity;
Ability to enhance organizational performance;
Ability to clearly delegate tasks and responsibilities;
Ability to think strategically, inductively, and creatively;
And the propensity to recognize and acknowledge other peoples’ ideas.
Hygiene / Personal safety / Environment:
Ensures that the workplace and storage areas remain clean and tidy
Respects the instructions and safety guidelines for the equipment (s)he uses
Applies the hotel's security regulations (in case of fire etc)
Applies the ISO 9001 quality certification requirements that impact his/her role
Respects the hotel's commitments to the "Environment Charter" (saving energy, recycling, sorting waste etc)