Who we are:
Cactus Communications (www.cactusglobal.com) is a provider of communication solutions, including academic and scientific editing, medical communications, publication support services, English-language workshops, transcription, and translation. CACTUS offers these services to two key client segments worldwide: Academia (researchers, scholarly journals and publishers, universities, and academic societies) through our flagship brand Editage (www.editage.com ) and Pharmaceutical , biotech , and medical device companies. We have our offices in the US, UK, Japan, India, South Korea, Singapore and China. Our full-time in-house staff consists of over 900+ people and represents a diverse group of people from India, China, Japan, Singapore, South Korea, Taiwan, the US, UK, Germany, and Brazil. We also work with over 2500 contractors from around the world.
We've been ranked #1 in India's Great Mid-Size Workplaces - 2017, a study conducted by Great Place to Work® Institute India in association with MINT, by HT Media: http://bit.ly/2uiJmUv.
We've been ranked #18 in 25 Best Small & Medium Workplaces in Asia - 2018, a study conducted by Great Place to Work® Institute
We are proud to finish in the 2018 Top 100 Companies for Remote Jobs by FlexJobs! This is the third year for CACTUS to finish in the top 20.
Editage (www.editage.com) is CACTUS' flagship brand that provides these services. Editage is one of top three brands in this space worldwide.
Who you will report to:
The Executive Assistant will directly report to the Co-Founder and Chairman's office.
Key job responsibilities
This individual will play an important role in enabling the Executive Chairman and functional heads to make key decisions that will have a direct impact on achieving our vision by:
Provide support to the chairman for activities related to general administration, calendar management, recruitment, expense filing, human resource, stakeholder support including taking calls, scheduling meetings, emailing, and internal coordination with team members
Assist the Chairman to manage and conduct cross functional meetings and report the minutes
Follow up on agendas as per the timelines discussed with the cross functional teams
Provide a bridge for smooth communication between the CEO's office, internal departments and investors
Provide day-to-day strategic support to the CEO office - which includes the preparation and routing of reports, presentation decks, dashboards, etc.
Research, prioritize, and follow up on incoming issues and concerns including those of a sensitive or confidential nature - determine appropriate course of action
Liaise with internal staff, and external stakeholders at all levels
File and retrieve documents and reference materials
Demonstrate leadership to maintain credibility, trust and support with senior management staff.
You fit the bill if you have
At least 5+ years' experience demonstrating proficiency in a similar role to exhibit organizational and planning skills, judgment and decision-making ability, initiative, adaptability and attention to detail and accuracy
Advanced problem solving and research & planning skills to manage deliverables and timelines
Exceptional organizational skills to manage high-level communication with both internal and external stakeholders
Ability to communicate at all levels of the organization, driven, motivated to continually learn, the role has a deep career runway
Ability to successfully manage complex, fast-moving and unexpected communications & challenges in order to deliver stellar results
Strong MS Office skills, specifically strong working knowledge of MS Excel (formulas, lookups, pivots) and PowerPoint
Possess excellent verbal and written communication skills.
Be a self-starter who can anticipate needs and fulfil on them in a proactive manner.
Have the experience, maturity and ability to prioritize and manage his/her workload in order to meet deadlines; must be proficient in multitasking
Have experience working in an international environment calendaring among different WW time zones
Location : Mumbai, India