Coordinating with different Internal Depts.
Managing and maintaining the Function head diary and email account.
Filtering emails, highlighting urgent correspondence and printing attachments.
Organizing inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive.
Responding to emails as much as possible, dealing with appointments, requiring Bio or photos etc.
Ensuring busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems.
Conducting weekly diary meetings with the Function heads to discuss upcoming engagements, invitations and other requests.
Scheduling meetings whenever required.
Coordinating travel and accommodation requirements in connection with others and ensuring arrangements are in place
Filtering general information, queries, phone calls and invitations to the Directors by redirecting or taking forward such contact as appropriate.
Ensuring the Function Heads re fully briefed on, or prepared for, any engagements they are involved in. Keeping and maintaining an accurate record of papers and electronic correspondence on behalf of the Directors.
Keeping and retrieving files.
Co-coordinating for events /conferences / lunch/ dinner/ off site.
Ensuring guests meeting with the Function heads are well taken care of.
Making travel arrangements which would include:
Hotel reservations, Web check-in, booking car. Transport reservation, preparing and compiling meeting agenda/information to concerns with confirmation (as per 'Travel check list')
Preparing and submitting Travel Expenses
Coordinating with Department heads PAN India.
E-filing: Contracts, Articles, Documents filing.
Any other work as assigned.
Required Candidate profile
Female candidate under age 37 , must have relevant experience of working with CEO / MD of a Multinational Company .
Salary: INR 12,00,000 - 18,00,000 PA.
Industry:Banking / Financial Services / Broking
Functional Area:Executive Assistant, Front Office, Data Entry
executive assistant secretarytravel arrangementsproject coordinatorCoordinationexecutive assistantweb technologiesExecutive Assistant ManagerManaging Director & CEOEAconferences
Desired Candidate Profile
Please refer to the Job description above