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Identify the invoice basis the region it is billed to
Process the invoices belonging to all CPA Global jurisdictions.
Allocating the rest to the respective entity holders
Verify the services, amounts, currency, bill address over the invoice, ensure the invoice is not duplicate
Follow up with the service requestors for the purchase order numbers. Gather confirmations from the respective persons to pay the invoice
Enter the invoices in to oracle systems in the specified turn around time with 100% accuracy
Check the bank details in the invoice and assure they match with the existing details in oracle
Attaching the necessary back ups (invoice, PO & confirmations) in oracle with every processed invoice
35% Adherence to process SLAs - TAT, Accuracy
VENDOR/EMPLOYEE PAYMENTS Weekly payments of invoices as per the regions
Collate the dump for all the unpaid invoices in oracle check the due dates as specified by the vendors.
Segregate the due invoices and make them pay-in full in oracle
Upload the payment file in HSBCnet
Send the payment files and the remittance advises with bank details to Banking Team
Making out prints to Banking team for alll the relevant documents
Sending the remittance advises to all the vendors whose papyments are initiated so that they have the confirmation of payment and also can allocate the funds received to the correct invoices 30% Timely and correct payments to employees / vendors
Employee / Vendor feedback
RECONCILLIATIONS & REPORTING • Receive the region wise file from Amex Corp Credit card expenditure file. Reconcile the employee wise amount with the Amex file and oracle feed uploaded file
- Interact with CSC team or Amex is case of any mismatch or feed miss.
- Book the entry in oracle accordingly
- TradeCo Data
- Collect the data from team which include as follow:-
- Number of payment batches made in month a month in all region
- Total time spent on reporting (Amex etc)
- Prepare the indivisual productivity
- Entity based Black Berry Charges Report:
- Report for all the employee who are using Company Mobile Phones
- Analysis of telecom charges on monthly basis
- Query in case of any feed misses (discrepancies)
- Entering the Corporate card/Lodge card entry in oracle and assuring timely payment to AMEX
- Any ad-hoc reporting 10% Submission of timely and correct reports
QUALITY CHECKING Quality checking for the samples assigned for the team members.
Responsible for marking the critical/non-critical errors & discuss the same with the person so that the same kind of errors are not repeated. 10% No errors reported
Timely resolving vendor/employee queries
Querying the missing PO's in order to process the invoice
Query bank details from vendors/requestors in order to initiate the payment to the correct account
Confirming the payment dates of the invoices to the vendors, if asked
Any general query with the relevant stakeholders
15% Number of reduced queries
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