Assistant Manager - Materials
Taj Hotels
Purchase, NY
Position name Assistant Manager - Materials
Location Bangalore
Job Responsibilities
Department

Materials

Job Title

Assistant Manager - Materials
Job Purpose
To ensure the timely availability of the highest quality of materials, at a cost effective price, and which meet the quality and quantity standards of the user department, while being the first choice for the best vendors within the competition.

Job Description
Managerial
  • Direct the budgeting process for all Capital & Operational requirements.
  • Design policies, systems and procedures on Materials Management that increase the efficiency and improve service levels.
  • Identify and Develop vendors in order to enhance product quality and reduce cost.
  • Create a work environment that is high in employee morale and provides constant learning & development and use the feedback from V connect to draw an action plan.
  • Recruitment and Performance Appraisal/ Management of the staff in the department.
  • Develop & Implement the annual plan using the TBEM framework, linking the department’s objectives to the unit’s overall strategy.
Operational
  • To issue and monitor purchase orders to ensure timely and correct delivery of materials to user departments
  • Co-ordinate with the Heads of Department’s on development of Standard Purchase Specifications for various items.
  • Monitor the adherence to the house rules and regulations with regard to purchasing.
  • Secure competitive price quotations for all purchases.
  • Advise the Executive chef of special availability or pricing of food merchandise for incorporation into menus or daily specials.
  • Monitor the storage, sanitation and cleanliness standards and in goods receiving area and storeroom.
  • Propose cost saving opportunities by staying informed about new products and trends in logistics, inventory control and purchasing.
  • Work in association with the Accounts department in the area of pricing, purchase contracts and payments.
  • Forecast market conditions and availability of materials under various economic conditions.
  • Maintain MIS on Price lists, Regular purchases, Supplier information, Purchase orders, Par stocks etc.
  • Ensure documentation of all phases of the purchasing process in a manner that will facilitate internal and external audit.
  • Ensure adherence to all the statutory requirements/policies related to purchase.
  • Develop departmental trainers in association with the training department & oversee all the training activities within the department.
  • Identify key communities, plan various initiatives and co-ordinate the support activities.
Knowledge/Skills

§ Thorough knowledge of modern materials management tools and techniques

§ Excellent negotiating skills

§ Product knowledge

§ Regional availability of materials and sound knowledge of market and suppliers

§ Inventory management & Budgeting

§ Working knowledge of MS Office

§ Knowledge of import regulations, commercial laws and tax structures

Education
§ Graduate/Diploma in Hotel Management

§ Post Graduation / Diploma in Materials management

Experience
§ Progression through various positions in the Materials department, and a minimum of 2 -4 years experience in the Materials function
§ Experience in the various aspects of contract purchase, purchase agreements etc

Job Requirements
Department

Materials

Job Title

Assistant Manager - Materials
Job Purpose
To ensure the timely availability of the highest quality of materials, at a cost effective price, and which meet the quality and quantity standards of the user department, while being the first choice for the best vendors within the competition.

Job Description
Managerial
  • Direct the budgeting process for all Capital & Operational requirements.
  • Design policies, systems and procedures on Materials Management that increase the efficiency and improve service levels.
  • Identify and Develop vendors in order to enhance product quality and reduce cost.
  • Create a work environment that is high in employee morale and provides constant learning & development and use the feedback from V connect to draw an action plan.
  • Recruitment and Performance Appraisal/ Management of the staff in the department.
  • Develop & Implement the annual plan using the TBEM framework, linking the department’s objectives to the unit’s overall strategy.
Operational
  • To issue and monitor purchase orders to ensure timely and correct delivery of materials to user departments
  • Co-ordinate with the Heads of Department’s on development of Standard Purchase Specifications for various items.
  • Monitor the adherence to the house rules and regulations with regard to purchasing.
  • Secure competitive price quotations for all purchases.
  • Advise the Executive chef of special availability or pricing of food merchandise for incorporation into menus or daily specials.
  • Monitor the storage, sanitation and cleanliness standards and in goods receiving area and storeroom.
  • Propose cost saving opportunities by staying informed about new products and trends in logistics, inventory control and purchasing.
  • Work in association with the Accounts department in the area of pricing, purchase contracts and payments.
  • Forecast market conditions and availability of materials under various economic conditions.
  • Maintain MIS on Price lists, Regular purchases, Supplier information, Purchase orders, Par stocks etc.
  • Ensure documentation of all phases of the purchasing process in a manner that will facilitate internal and external audit.
  • Ensure adherence to all the statutory requirements/policies related to purchase.
  • Develop departmental trainers in association with the training department & oversee all the training activities within the department.
  • Identify key communities, plan various initiatives and co-ordinate the support activities.
Knowledge/Skills

§ Thorough knowledge of modern materials management tools and techniques

§ Excellent negotiating skills

§ Product knowledge

§ Regional availability of materials and sound knowledge of market and suppliers

§ Inventory management & Budgeting

§ Working knowledge of MS Office

§ Knowledge of import regulations, commercial laws and tax structures

Education
§ Graduate/Diploma in Hotel Management

§ Post Graduation / Diploma in Materials management

Experience
§ Progression through various positions in the Materials department, and a minimum of 2 -4 years experience in the Materials function
§ Experience in the various aspects of contract purchase, purchase agreements etc