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Urgent Requirement of Back Office Executive

Kolkata, West Bengal

SPEARHEAD- YOUR CONSULTING PARTNER IN HR & EDUCATION

Job Description


Answer calls routed to the back office and transfer to appropriate staff member, sign for and distribute delivered packages, and coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys.
■Perform general clerical duties to include but not limited to: photocopying, faxing, emailing, reviewing and editing of documents, filing and record keeping.
■Research prices and purchase office furniture and supplies, collect and maintain PC inventory, manage all other back office equipments and supplies as needed.
■Schedule equipment usage, and monitor all back office equipment and ensure everything is in perfect working order, and serve as liaison with service personnel when and if ever repairs are needed.
■Setup and coordinate meetings and conferences, maintain and distribute staff weekly schedules, and support staff in assigned project based work.
■Assist in the hiring and interviewing of prospective applicants, provide office orientation for new employees and staff, facilitate training of new hires, and assist in the management of back office personnel.
■Type various correspondence and reports from rough draft and compiled data, research and gather materials, assemble reports, and maintain and retrieve database information.
■Coordinate appointments and meetings of clients and visitors by setting up their accommodation and entertainment arrangements, assist with special events and provide information for policies and procedures.
■Perform managerial functions when the back office manager is absent. This includes assigning tasks and responsibilities, managing personnel, and keeping track of back office records and employees.
■Assist the manager in the evaluation of back office staff and employee, manage personnel relationships, and serve as liaison in personnel disciplinary actions including suspension and termination.

Requirements

Answer calls routed to the back office and transfer to appropriate staff member, sign for and distribute delivered packages, and coordinate and maintain records for staff office space, phones, parking, company credit cards and office keys.
■Perform general clerical duties to include but not limited to: photocopying, faxing, emailing, reviewing and editing of documents, filing and record keeping.
■Research prices and purchase office furniture and supplies, collect and maintain PC inventory, manage all other back office equipments and supplies as needed.
■Schedule equipment usage, and monitor all back office equipment and ensure everything is in perfect working order, and serve as liaison with service personnel when and if ever repairs are needed.
■Setup and coordinate meetings and conferences, maintain and distribute staff weekly schedules, and support staff in assigned project based work.
■Assist in the hiring and interviewing of prospective applicants, provide office orientation for new employees and staff, facilitate training of new hires, and assist in the management of back office personnel.
■Type various correspondence and reports from rough draft and compiled data, research and gather materials, assemble reports, and maintain and retrieve database information.
■Coordinate appointments and meetings of clients and visitors by setting up their accommodation and entertainment arrangements, assist with special events and provide information for policies and procedures.
■Perform managerial functions when the back office manager is absent. This includes assigning tasks and responsibilities, managing personnel, and keeping track of back office records and employees.
■Assist the manager in the evaluation of back office staff and employee, manage personnel relationships, and serve as liaison in personnel disciplinary actions including suspension and termination.


Company Description

We present ourselves as one of the catalytically emerging manpower consulting firms... providing holistic human capital management solutions. SPEARHEAD, a human resource consulting advisory unit facilitating complete people solutions for all verticals across all hierarchies that organizations moving through paradigm shifts can conceive of in this era of changing corporate perspectives.


Our customized manpower solutions have transcended across all business functions like MANUFACTURING,NBFC, FMCG, INSURANCE, RETAIL, ITES, HOSPITALITY, ACADEMIC & EDUCATION, AUTOMOBILES,TELECOMMUNICATIONS AND HOSPITALITY to name a few.


Our registration charges are Rs.3000/- (Rupees three thousand only) for Senior most level, Rs.2500/- (Rupees Two thousand five hundred only) for Senior level, Rs.2000/- (Rupees Two thousand only) for Middle level, Rs.1500/- (Rupees One thousand five hundred only) for Mid Junior & Junior level & Rs.1000/- (Rupees One thousand only) for Freshers & Junior most level, respectively,valid for one year where we undertake a two step interview process to ensure that our candidate would be selected. Our Consultancy charges are redeemed from candidates, their one month salary (CTC) in Two Equal monthly installments, the first installment after receiving the Job Offer/Appointment Letter from the Company and the second one after getting the first month’s salary from the Company.


Procedure of interview – There will be two rounds of interview:
• 1st round will consist of Mock Interview Session with grooming at Spearhead Office to prepare the candidates for the interview. We also arrange for Spoken English & Basic Computer Training Programmes by experienced professionals from the Industry wherever required.
• 2nd round will be at the client’s place whereby the final selection would be done.

Our Endeavour is to see a satisfying smile both on the Clients as well as on our candidates’ faces.
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Additional Information

Last updated:
09/07/2018
Job type:
Full time
Position type:
Permanent
Vacancies:
5
Minimum experience:
One year
Education:
Compulsory Education
Salary range:
₹ 60,000 - ₹ 84,000 / Yearly (Gross Pay)
Category:
Jobs in Administration / Secretary / Front Office
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