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Procurement Specialist

Bangalore, Karnataka

Varite India Private Limited

Job Description

Job Location: Bangalore
Experience Level: 5 - 8 Years
Shift Timings: Global
Cab Facility: Provided
Job Type: Contract Opportunity
Mandatory Skills:- Job Overview:

As a Financial Specialist in the Global P2P Organization, you are responsible to support P2P end to end process domains including vendor master, purchase requisitions (PR) to purchase orders (PO), accounts payable invoices, payments, Travel and Entertainment (T&E) expense reports and corporate credit cards.


1. The types of tasks this individual is responsible for are well defined and utilize and build understanding of standard principles and practices within a team environment.

2. Support one or more P2P process domains that includes and not limited to the following tasks:

i) Invoice intake (scanning): Check that invoices are billed correctly Separate and scan invoices based on invoice type and priority. Return invoices to vendors that do not meet the requirements. Follow up on invoice scans that fall out of the process.

ii) Vendor management: Create and maintain vendor master records complete with backup documentation. Follow up on incomplete or inaccurate submissions.
PR to PO: Support the PR to PO process including PO maintenance.

iii)Invoice processing: Retrieve invoice images from Markview and process invoices/upload invoice template according to priority and invoice type. Knowledge of indirect taxes (eg, VAT and GST) and withholding tax preferred. Follow up and resolve invoices on hold promptly. Cancel invoices upon approval received. Attach backup emails/documents to Markview for audit purpose. Performs quality check on invoices.

iv)Payment: Process and upload payments to bank portals according to scheduled and approved off cycle payment runs. Generate cash requirement report, payment reports and remittance advices. Stop and void payments when necessary. Inspect payments according to SOX procedures. Ensure a high payment on time. Perform reconciliation and sweep of all critical payments.

v) AP close: Close AP and Purchasing ledgers on time, generate reports and reconcile key accounts. Prepare month end accruals.
Helpdesk management: Respond and resolve the enquiries of our customers (vendors and employees) via email and phone hotline. A customer service centric approach, process knowledge and research acumen are essential to be successful in this role.
Expense management: Process expense reports and check receipts/tax invoices for compliance with global TE policy and local statutory requirements. Import expense reports into AP module.

vi) Card administration: Review and process corporate card applications. Maintain and follow up on delinquent card accounts which includes managing card transaction feed. Follow up with credit card issuer on applications, card accounts, statements and cardholder enquiries. Perform reconciliations of corporate card accounts and statements. Support payroll deduction process in India and refund process in rest of world.

vii) Reporting: Provide regular management reporting in key areas such as invoice and payment status of critical vendors, un-invoiced receipts of direct inventory suppliers, invoices on hold and aging reports.

viii) Projects: Participate in continuous improvement initiatives and other projects as assigned. Work with external and internal auditors as required. Prepare/update desktop procedures.


Candidate must be resident of Bangalore.
Must be ready for C2H.
Hiring for Top Product Based Company.

Company Description

VARITE has a definite spirit. A spirit that derives from the promise of what we do-that comes... with knowing our services are helping businesses to implement their technology initiatives. At Varite, we provide software consulting, technical staffing and team augmentation services to Fortune 100 companies in India/USA.

VARITE has recently ranked #124 in the Entrepreneur Magazine’s HOT 500 list of the fastest growing businesses in America. With operations in USA, CANADA and INDIA, VARITE is currently engaged with leading technology, financial, semiconductor and engineering company to provide software consulting, team augmentation and key business process outsourcing.
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Additional Information

Last updated:
Job type:
Full time
Position type:
Minimum experience:
One year
Compulsory Education
Jobs in Logistics / Purchase / Supply Chain / Procurement
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