• Handle incoming calls, retail calls and transferring them to appropriate department/person and track the same.
• Maintain the call log for the same and updated with the details on daily basis.
Travel Bookings through Bus/Train/Flight
Hotel Bookings, Vehicle Booking.
Take care of office vehicles, Insurance, Out ward and inward movement of vehicle
Keep track of the same and submit the bills to the finance on weekly basis after being reviewed from HR Manager.
Maintain and update the report for the same.
Hospitality & Event management
· Welcoming Guest.
· Take Care of guest/colleagues regarding stay, food, local travel etc
· Plan ,budget, coordinate and execute the events
Identifying the vendors for different events/Travel vendors both Local & Out Stationed./any other official requirement of the organisation.
Procurement of gifts/Stationary Items /any other requirement.
Maintain and update the database on regulars basis and send the report to the HR Manager on weekly basis.
Cleanliness and Hygiene of the entire office.
Maintain the supplies of utility items
Take care of the entire outward and inward courier and tracking the same on daily basis and communicate to the team with the status of the consignment received/sent.
To maintain a log and keep track of Incoming and Outgoing couriers / parcels
Canteen Management at Head Office and Ware House
Check the stock on daily basis submit the bills to the accounts department.
Maintain In House stock of all the products/gifts/books/stationary Items
Send birthday and anniversary emails to the team.
Handle petty cash and submit the bills to accounts.
Any other responsibility assigned based on the requirement.
Good Communication skills
People management skills
Butterfly Fields is an initiative of IIT-IIM graduates to make Learning, Easy, Enriching... and Enjoyable.
We offer Innovative & Affordable learning solutions for 3-17 year old students. We, at Butterfly Fields, want to see India become a nation of doers.We want to help bring back the magic that occurs when the head, hand and heart act in unison. Read full description