Responsible for developing a well organised and streamlined medical record department.
Responsible for managing Medical Records Departments for its effective & smooth functioning.
Responsible for planning, organizing and coordinating Inter and Intradepartmental tasks.
Responsible for supervising day to day activities of Medical Record Department.
Responsible to follow SOPs that have been laid down by EHIRC a Fortis Healthcare Network Hospital.
Accountable to perform in accordance with Quality and Environment Management Policy of the Hospital.
Responsible for active participation in meetings, and all academic activities.
Accountable for actively participate in quality improvement activities including audits, developments and implementation of protocols, accreditation requirements etc.
Accountable for planning and formulating department policy and work instructions.
Responsible to ensure that all discharge/death files are recived from wards and a standard checklist is attached to the file.
Responsible for ensuring the checking (page wise) of all received files in accordance to the checklist for completeness.
Responsible for ensuring that ICD Codes are mentioned on IPD files as per ICD-10 before filling.
Responsible for checking whether all files are received or not from different nursing station (OPD and IPD).
Responsible for preparing & sending reminder to concern department/ward for the pending and incomplete files.
Responsible for receiving files via Medtraks Medical Record system in the computer database for keeping the record of received files.
Responsible for issueing file in a prescribed format named Requisition for Disclosure of Medical Record to Care Providers as and when required for consultation or further medical care.
Responsible for issueing file for research purpose as and when required by the research department.
Responsible for providing file for photocopy.
Accountable for daily follow up check done for pending files for return.
Accountable for ensuring the filing of Requisition slip in the file.
Responsible for receiveing the Death Certificate along with other films/reports like X-Ray, MRI and CT Scan etc. and signs in the dispatch Register.
Responsible for making entry in the Death Register.
Accountable for sending Death report to Sub Registrar Office (Death and Birth) MCD LajpatNagar through Online as well as hardcopy through hospital rider.
Responsible for maintaining follow up Death at home patient in the database periodically as per notification.
Accountable for maintaining & keeping the record of all Medico legal case files under safe custody.
Accountable for maintaining the confedentiality of Medical Records of each patient.
Responsible for preparing monthly bed occupancy report and include it in the year wise hospital statistics.
Responsible for preparing Monthly and Annual Hospital statistics report in the system (excel sheet file)
Accountable for providing Hospital Statistics to Administration and Finance Department.
Authorized to make amendments in the patients personal detail with prior approval of Medical Suprintendent.
Responsible for handling all inquiries related to the patient records.
Responsible for taking approval from the MS to pack and shift the Medical records to an offsite warehouse.
Responsible for attending the court with Medical Record of the patient, if summoned by the court as per instruction given by MS.
Responsible for taking the prior approval from MS to destroy the records.
Responsible for making arrangement to dispose off the records.
Authorized to sign on clearance slip to hospital staff on leaving service.
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