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Executive Assistant

Gurgaon, Delhi-NCR

Ambience water

Job Description

  • Acting as the point of contact between the executives and internal or external colleagues
  • Organising meetings and booking meeting rooms
  • Handling correspondence directed to managers
  • Making travel arrangements and detailed travel itineraries
  • Taking dictation and minutes and writing them up subsequently
  • Producing reports and presentations
  • Maintaining the current filing and database system, and looking for ways to improve current systems
  • Preparing financial statements, reports, memos, invoices letters, and other documents.
  • Answering phones and routing calls to the correct person or taking messages.
  • Handling basic bookkeeping tasks.
  • Filing and retrieving corporate records, documents, and reports.
  • Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Helping prepare for meetings.
  • Accurately recording minutes from meetings.
  • Greeting visitors and deciding if they should be able to meet with executives.
  • Using various software, including word processing, spreadsheets, databases, and presentation software.
  • Reading and analyzing incoming memos, submissions, and distributing them as needed.
  • Making travel arrangements for executives.
  • Performing office duties that include ordering supplies and managing a records database.
  • Experience as a virtual assistant.
  • Opening, sorting and distributing incoming faxes, emails, and other correspondence.
  • Provide general administrative support.

Requirements

Writing Skills, Reporting Skills, Supply Management, Scheduling, Microsoft Office Skills, Organization, Time Management, Presentation Skills, Equipment Maintenance, Travel Logistics, Verbal Communication

Company Description

The Ambience team has in house experience of over ten years & more then 200 successful... installations in India and abroad for process design Engineering & manufacturing (as per various Indian & International Standards) and Erection & Commissioning, Trouble Shooting & Modifications of various combinations of water treatment systems. Our expertise ensures the end costumers are guided correctly in terms of selecting optimum water treatment systems for a given application. Ambience Brewery Technology initiative Division for Beer and Alcohol Plant.   Read full description

Additional Information

Last updated:
11/08/2018
Job type:
Full time
Position type:
Permanent
Vacancies:
3
Minimum experience:
Between three and five years
Education:
Compulsory Education
Category:
Jobs in Administration / Secretary / Front Office , Jobs in Executive Management
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