Job Purpose :
To provide an efficient and responsive administrative, organizational, and logistical service to the Proprietor, helping him to manage and prioritize his time. You will be responsible for providing full secretarial assistance to the management team during absences to ensure a high level of service is maintained. This position will be of key importance within the organization and the successful candidate must have previous secretarial and administrative experience within a fast-paced customer facing environment. You will be able to demonstrate the ability to effectively plan and organize your workload and the initiative to resolve issues quickly in an appropriate manner.
Main duties :
Filter emails, highlight urgent correspondence and print attachments. • Organize inbound emails into the appropriate folders and any relevant information to be copied into the correct file on the hard drive. • Respond to emails as much as possible, dealing with appointments, requiring Bio or photos etc. • Ensure busy diary commitments, papers and travel arrangements are managed effectively including producing a daily folder with diary, necessary papers etc. and troubleshooting problems. • Conduct weekly diary meetings with the Proprietor to discuss upcoming engagements, invitations and other requests. • Schedule on behalf of the Proprietor meetings between him and his direct reports and the committees and groups to which he is a member. • Coordinate travel and accommodation requirements in connection with others and ensure arrangements in place for the Proprietor match his requirements. • Filter general information, queries, phone calls and invitations to the Proprietor by redirecting or taking forward such contact as appropriate. • Ensure the Proprietor is fully briefed on, or prepared for, any engagements he is involved in. Keep and maintain an accurate record of papers and electronic correspondence on behalf of the Proprietor. • Prepare correspondence on behalf of the Proprietor, including the drafting of general replies. • Minute general meetings as required and complete research on behalf of the Proprietor. • Keep and retrieve files. • Ensure guests meeting with the PROPRIETOR are well taken care of. • Provide a service that is in line with the Proprietor’s work habits and preferences.
Additional duties To attend supervision, training and meetings as and when required. You may be required to perform other ad-hoc tasks around the factory that may be deemed necessary.
Person Specification :
Be aware of Health and Safety standards; along with a high understanding of Dignity and Diversity in the workplace A good deal of common sense, etiquette and an ability to think on one’s feet
Ideally educated to degree level
A minimum of One year PA/secretarial experience /Freshers may apply
Good computer literacy (MS Office, Excel, PowerPoint)
Excellent organizational skills
Excellent communication skills, both verbal and written
Professional telephone manner
Proven ability to work under pressure and to tight deadlines
Bright, confident personality
Well presented, Bright, confident personality
Flexible and mature approach with ability to work unsupervised
Willing to travel
A second language such as French, Spanish or German
Graduate with Desirable skills of second language such as French, Spanish or German
Established in the year 1982, SEHGAL n SEHGAL entered as pioneers in the Indian market with... manufacturing of Industrial Level Controllers, Top Mounted Controllers, Side Mounted Float Switches & Reflex Level Gauges for Industrial Steam Boilers. We are committed in providing our customers with enhanced product quality to increase efficiency and choices of best prices. We are constantly looking at ways to innovate and improve our brand name, as we look to provide best quality products with a consistent level of good customer service across all our activities whether this be customer contact, product availability, sale and after sale services. Registered and certified by Lloyds Register All our products are manufactured and assembled in ISO 9001 compliant certified Units. Customer satisfaction and Quality is out main focus. Read full description