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Administrative & Secretarial/ Executive Assistant

Mumbai, Maharashtra

Vitasta Consulting pvt ltd

Job Description

Administrative & Secretarial/ Executive Assistant
Managing MD and Co-MD Desk
Calendar Maintenance- appointments/meetings schedule.
Scheduling Meeting internal and preparing for meetings (accumulating reports, relevant docs etc)
Managing correspondence-emails, reports and documentation, Initiates and respond to communication behalf where appropriate.
Drafting letters/ sending faxes etc as per requirement
Internal Coordination with Directors and teams. Being the single point of contact between employees and MD.
Communication & coordination/follow up with internal clients & external clients on daily basis
Handling complains immediately, escalation and follows up where required. Ensuring that both company and customer are satisfied.
Filing and record management that is easily retraceable
Handling all correspondence and dealing sensitively with
Follow up on essential projects for the MD and on the day to day status.
Minuting meeting and preparation of presentations.
Preparing as well as presenting presentations
Conducting internal training for staff.
Preparing Monthly Expense report monthly and travel related
Credit card payments and travel/re-imbursement voucher preparation for RM and follow up to payout.
Organizing complex travel itineraries for overseas trips and coping with
Last minute changes of schedules.
Coordinating meetings, conferences, travel arrangements for Branch and corp.
Travel, ticketing, accommodation (India and overseas).
Acquiring visa and other passes as per requirements
Contacting and Handling vendors/suppliers to ensure cost saving.
Day to day Administration functions.
Assistance in HR functions-
Preparing the doc required by HR for new joinee/coordinating for salary working /assisting new joinee in Joining formalities/introduction of new joinees Team Members
Active participation and initiation Team bonding activities- Picnic/Get-together and celebration
Employee grievance handling
Attendance/ musters tracking and clearance
Assist to complete Exit formalities in conjunction with HR team
Follow up for FNF release in time.
Good Secretarial skill & admin knowledge
good communication skill ( written and verbal both )
HR Knowledge Preferred

Company Description

From big transnational corporations to fast growing SME's to fledgling start-ups... every corporate body is looking for top talent. All of these are keenly aware that the only real competitive advantage they can have and build in today's flat world is the "human capital".

We are servicing this need for many national and international clients across various domains. We have been helping find a large number of our clients quite a few leaders, functional experts as also emerging precocious talent since 1997.

We credit all our success to three things; customer centric work systems, unflinching belief in our corporate values and our synergy enhancing team. We see repeat business and referral as the operative driver of customer feedback.
For more details on us visit
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Additional Information

Last updated:
Job type:
Full time
Position type:
Minimum experience:
Between five and ten years
Compulsory Education
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