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Administration Assistant

Navi Mumbai, Maharashtra

Spectrum Talent Management

Job Description

1. Calendar, meeting and travel management
Actively manages the calendars for the assigned Project Leaders with an overall understanding of
business priorities to offer alternatives, tradeoffs and consideration of the most efficient use of
Project Leaders time, and provides timely reminder as necessary;
With minimum instruction, proactively follows up on emails when copied, and determine the most
appropriate next steps from scheduling standpoint;
Organizes travel arrangements; anticipates and co-ordinates point-to-point travel and logistics
needs, include but not limited to directions, commuting time and ground transportation, passport
and visa processing.
2. Supports business development activities
Actively manages and administers clients contact/database, ensure the accuracy and timely input
of new client contacts into the database;
Telephone answering and screening including cold calls for the Practice Area that the assigned
Project Leader is responsible for.
3. Supports case works
Prepares assigned Project Leaders timesheet and expense report in accordance with company
Keeps track of assigned Project Leaders's resumes with the updated profile and accurate
translation. Send people the resume upon request after assigned Project Leaders' review;
4. Other responsibilities and team contributions
Provides back-up assistance to relieving the reception desk for 1-2 hours, as needed (in absence of
the Front Office Executive)
Assists assigned Project Leaders in other administrative tasks to leverage time, which may include
to prepare reimbursement, medical insurance claims and keep tracking of travel days associated
with tax filing in overseas, memoranda, slide decks, etc.

Company Description

Spectrum Talent Management is a forerunner in designing Human Resources solutions specific... to the local needs of our respected clients. Providing services to clients globally our unique implementation methodology has been developed for speedy ramp-up to cater to the ever urgent needs of the industry as well as ensuring that we apply systems, measures and best practice processes in order to meet the demanding SLAs set by our clients.  Read full description

Additional Information

Last updated:
Job type:
Full time
Position type:
Minimum experience:
One year
Compulsory Education
Jobs in Administration / Secretary / Front Office
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