Corporate Services India Administrative Assistant
Primary Responsibilities :
Set up internal meetings, circulate the agenda, and maintain calendar of appointments.
Reporting to the VP
Coordinate with vendors and auditors.
Assist in preparing reports, metrics, presentations and other documents using Microsoft Office products such as PowerPoint, Excel, and Word.
Submit and review expense reports.
Assist with new hire orientation and IT setup/coordination.
Coordinate with IT and CS staff on technology related issues and special projects.
Create and update required documents.
Manage repositories of information in electronic and physical form.
Prepare and circulate minutes of meetings.
Schedule interviews with candidates, including video conferences, etc. and coordinate with selected candidates.
Coordinate video conferences/audio calls with overseas Morgan Stanley offices.
Maintain personnel records of the department pertaining to leave and holidays.
Coordinate trips for Corporate Services personnel from other Morgan Stanley offices.
Coordinate ground transport where needed.
Assist in collecting and submitting expense statements and coordinating reimbursements.
Make photocopies, scan documents, mail packages, and assist with any other administrative office duties where required.
Handle the purchasing and maintenance of departmental office supply and office equipment. This includes stationery, PC and blackberry.
Coordinate departmental moves.
Coordinate departmental events (e.g., town halls, off sites, luncheons, etc.)
The successful candidate will have 4 to 7 years of business experience in a demanding business environment such as financial services. From an industry perspective, we would consider a broad base of administrative candidates, but exposure to a multi-national firm is a plus. Additional attributes are listed below:
A team player who is flexible and can work well with others to achieve common goals.
Good communication skills as the candidate will have some interaction with a range of internal and external audiences, which includes senior management, internal client representatives, vendors, and consultants.
Education: Undergraduate degree.
Language skills: English fluency is mandatory.
Communication skills: Good verbal, written, and interpersonal skills.
Computer Literacy: Microsoft Office applications (Outlook, Excel, PowerPoint, and Word)
Orcapod is a Consulting & Technology Services firm founded by senior industry... professionals coming from reputed international organizations. Like the Orcas which roam the great oceans around the globe, we work with Global and Indian Clients providing assistance in their critical IT & business improvement initiatives.
Orcapod Consulting helps its clients to improve business operations by combining its expertise in the areas of Business & IT Consulting, Outsourcing, Operations Transformation and Services Optimization. Our experienced consulting workforce complements the CIO organization and helps it deliver more within its budgets & demanding schedules. Explicit Business Outcome, our proprietary methodology gives high priority to employing existing client assets for delivering the range of results that will make substantial and sustained difference to our client’s business.
Orcapod Technology Services offers innovative and customized solutions to meet the resourcing needs of our clients in the IT space. Our ability to attract and retain high performing workforce ensures on demand access of talent capacity to our clients for meeting business commitments.
Fuelled by our shared vision, we help to make our client’s businesses more efficient, more profitable, and prepared to succeed. We help to make them Future Ready. Read full description