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Accounts and Admin Executive

Ahmedabad, Gujarat

Esec Security Consultants Pvt Ltd

Job Description

The candidate is expected to assist Asst Manager (Accounts and Finance) in the below functions:

1. Maintaining Attendance/Leave Data and doing monthly payroll

2. Computation, Payment, filing relevant returns and maintaining digital and printed records for GST, TDS, Professional Tax, ROC, Income Tax and all other legal compliance.

3. Managing Cash for Site and Office Expenses

4. General Bookkeeping

5. Processing Payments for Electricity, Telephone and Internet, Other Misc. Vendors etc.

6. Preparation of Bank Reconciliation Statements

7. Vendor Related Tasks
• Raising Purchase Order (Maintain Digital Copy) and Negotiating Credit and Terms of Purchase
• Maintaining a comprehensive database of Vendor Companies and relevant point of contacts within Vendor Organization
• Co-coordinating product shipping from Vendor Stores and receipt at eSec Stores.
• Maintaining Vendor Delivery Challans and Invoices
• Entering Invoices with Inventories in Accounting Software
• Vendor Payments on due dates and as per terms of purchase
• Issuing Form C to interstate Vendor companies
• Reconciliation of Ledgers

8. Customer/Client Related Tasks
• Maintaining Sales Quote data
• Maintaining Client Purchase/Work Orders
• Issuing Performa Invoices
• Managing relevant purchase from relevant Vendors
• Issuing Delivery Challans for all client sites and maintaining digital and print record of the same
• Co-coordinating product/material receipt at Client Stores
• Generating and Entering Invoices as per Work/Purchase Order in Accounting Software
• Coordinating collection of payment as per terms of sale
• Coordinating deposit of payments from Clients
• Obtaining Form C etc. from interstate business to business Clients
• Reconciliation of Ledgers

9. Overall Administration of Office and facilitating booking of travel and stay for team members going for outstation installation/sales trips etc.

10. Sending Official Communication to Vendors and Clients on various business related information.

11. Managing coordination between Sales, Installation, Support teams and Management team.

12. Assist management in recruitment and HR related functions.

13. Candidates with own conveyance will be preferred.

Company Description

It is a professionally managed venture operating in electronic and physical security... systems, automation systems and communication systems. The main business verticals are Security System integration, Consulting and Value added distribution.   Read full description

Additional Information

Last updated:
Job type:
Full time
Position type:
Minimum experience:
One year
Salary range:
₹ 1,44,000 - ₹ 1,80,000 / Yearly (Gross Pay)
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